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Online College procedures
If your application to the Online College Project is accepted, you will be responsible for meeting all the requirements outlined in the agreement you sign. That agreement represents the official document governing what you need to do and when you need to do it. This checklist provides an unofficial guide to help you accomplish everything in a timely manner. You can view the status for each one of these steps for your Online College Project course via the "Your Online College Report" button available on your CATE Main Menu. 1. Sign and return Online College Project agreement as soon as possible. This is handled through Cherry Li-Bugg's office. 2. If the course you're developing has not already been approved for distance education by the Curriculum Committee, complete and submit DE proposal and ensure it gets approved. (Note that this paperwork and process is completely separate from your application/acceptance for participation in the Online College Project. See the DE checklist for details.)
3. You must schedule a consultation with Corrine Haverinen, PC Trainer, on accessible design for your course prior to doing substantive work on your class materials. This consultation is designed to ensure that you understand the needs of students with limited vision and/or limited hearing, and that your class is designed in accordance with all the relevant statutes, policies, and procedures in that regard. 4. Specify which platform you'll be using for your class materials. At this time, only the CATE system is available. The Moodle system is expected to be available beginning in fall 2011. 5. Participate in the complete series of training workshops for the platform you've chosen. For the CATE system, that means the full series of nine CATE training workshops. Moodle training has not yet been established.
6. Develop class materials for online delivery. 7. Notify Bill Stone when class development complete and all materials (all content, instructions, webpages, images, multimedia files, tests, gradebook, schedules, dates, deadlines, etc) are finalized, fully organized, compliant, and completely ready for online delivery. (This includes, among other elements, all captioning/transcripts required for multimedia files.) At that point, when all development is complete and all materials are totally finalized, Bill will schedule the review session. 8. Review and approval by review team. Review team comprised of DE representative (Bill Stone), your chair, and your dean. (You do not participate in the review session.) Review covers all aspects of the class, including administrative (how you run the class, what directions you provide to students, meeting requirements of official course outline of record, etc), content (lectures, multimedia files, tests, communications, gradebooks, etc), and technical (structure, layout, links, navigation, passwording, etc). 9. Following review and approval by the review team, your class materials must be inspected for accessibility compliance to ensure they meet all relevant statutes, policies, and procedures for disability students. 10. After approval by review team and for accessibility compliance, your department can then place the class on the schedule as usual for online delivery. 11. When your class appears on the schedule for online delivery, arrange with Cherry Li-Bugg's office to sign appropriate payroll paperwork for stipend. 12. Receive stipend.
13. Begin delivering class online.
A class developed as part of the Online College must be completed, reviewed, and approved before it can be scheduled for online delivery. Because scheduling occurs significantly in advance of the semester in which a class will be taught, it's imperative that faculty developing online courses take heed of the appropriate deadlines in order to meet all requirements of the Online College agreement and finish the course on time. Here is a guide to approximate deadlines for completing a class in time for delivery in a specific semester. (Thanks to Cheri Winter in Scheduling for assistance in compiling this information. Exact deadlines subject to change depending on dates of Proof 1, Proof 2, Permatizing, etc.)
Scheduling dates (approximate; varies each year) For fall semester: Proof #1: 27 January -- Proof #2: 29 March -- Permatized: 25 April For spring semester: Proof #1: 18 May -- Proof #2: 1 October -- Permatized: 2 November
For summer semester: Proof #1: 3 November -- Proof #2: 13 December -- Permatized: 16 February
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