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How to Populate a Moodle Roster "How To" documents are step-by-step explanations for performing certain common tasks. For more Moodle Help and Training documents, visit the Help Main Menu. The Task: Update the list of students on your Moodle roster 1. At this time, populating and updating Moodle rosters is done through the CATE "Moodle Courses and Students" module. 2. To use that interface, log into your CATE account and go to the "Moodle Courses and Students" module. Alternatively, you can log into your Faculty Portal and click the "My Moodle Classrooms" link, which will deliver you directly to the "Moodle Courses and Students" module. 3. The interface in that module will automatically display, on a semester-by-semester basis, all Moodle courses available to populate/update. (Of course, the Moodle course must be created via this interface before the roster can be populated or updated. See How to Create a Moodle Course.) 4. A corresponding button, labeled "Update Moodle Roster for This Section" will be available for each section. 5. To populate or update the Moodle roster for a section, click the corresponding button. 6. The next screen will show a list of students on file in A&R for this section and will offer several options, each with a radio button or checkbox as follows: Automatically create a CATE section homepage for this Moodle course: If the corresponding CATE section homepage doesn't exist, this option allows you to create it at this time. If it already exists, this option won't appear. Update roster: This allows you to ensure all students on your A&R roster for this section are also on your roster for the corresponding Moodle course. Note that all dropped students are carried on your Moodle roster, but in Moodle they are flagged as "suspended" and can't access the course. Wait-Listed students: You can choose whether or not you want to add your wait-listed students to your Moodle roster. Welcome email: You can choose whether or not you want to send a default welcoming email to each student as he or she is added to your Moodle roster. (This option not available for classes from semester prior to current semester.) Automatically update: You can choose to automatically have your Moodle roster updated every day to accommodate any changes to your corresponding A&R roster. Note that this option will use the "wait list" and "welcome email" options also configured on this screen. ("Nightly update" option not available for classes from semester prior to current semester.) The automated roster update will only run if the "Availability" setting of the Moodle course is set to "This course is available to students." Suspend all students: Rather than updating your roster, you can choose to automatically suspend all students, making the course inaccessible to them. Normally this option is used only when the semester is over and all students have completed the course. 7. After confirming, the system will perform the routine according to the choices that have been made with the radio buttons and checkboxes. At that point students will have access (or not) to your Moodle course as appropriate. A student uses his or her SRJC student ID number (not Social Security number) and PIN code to log into Moodle (just like logging into the Student Portal). 8. You can log into your Moodle account at any time and use the usual enrollment tools. However, note that whenever you run the "Update Moodle Roster for This Section" routine in the CATE "Moodle Courses and Students" module, SRJC data for each student will take precedence over any enrollment modifications you've made in your Moodle roster. For example, you might suspend a student with the usual Moodle tools. If you subsequently run the "Update Moodle Roster" routine, and A&R shows that student as active, then your Moodle settings will be reversed, and the student will be active again. 9. If you choose the option to automatically run daily roster updates, the system will do so during normal processing windows. Based on your choices for wait listed students and welcome email, the system will run the updates exactly as though you performed them manually. If you want to stop the updates, or change the options, you can return to the "Update Moodle Roster for This Section" screen at any time, adjust your choices, and run the update manually. That will save your preferences until you want to change them again. As of 3 January 2013 (and subject to change without prior notice as circumstances warrant), the automatic update currently runs every day at 6:00 AM, noon, 6:00 PM, and 11:00 PM.

Distance Education office Santa Rosa Junior College, Santa Rosa, CA USA Last Modified: Thursday, 03-Jan-2013 12:36:24 PST	Email to Distance Education Webmaster